Evaluation of District/Campus SBDM Process, November 2008



In accordance with §11.252 (b) of the Texas Education Code, the school district shall conduct a bi-annual evaluation of the effectiveness of the district’s decision-making and planning policies, procedures, and staff development activities related to district and campus-level decision-making and planning to ensure that they are effectively structured to positively impact student performance.

Please select the response that best describes your situation.

DISTRICT PLANNING AND DECISION-MAKING COMMITTEE (Items 1-20 address the committee’s inception, its composition, and the regulations governing election/selection of committee members.)

Please select the number corresponding to your district’s Education Service Center region. Respond to survey question 1 or 2.
 

1.
 
(1) Region I (6) Region VI
(2) Region II (7) Region VII
(3) Region III (8) Region VIII
(4) Region IV (9) Region IX
(5) Region V (10) Region X

2.

(1) Region XI (6) Region XVI
(2) Region XII (7) Region XVII
(3) Region XIII (8) Region XVIII
(4) Region XIV (9) Region XIX
(5) Region XV (10) Region XX

3. I am a member of the:

(1) campus committee (2) district committee (3) both committees (4) neither committee
 (5) community representative (6) business representative (7) teacher representative
(8) parent

4. The planning and decision-making committee in my district has been in existence for:

(1) more than five years (3) one to three years  (5) does not exist
(2) three to five years (4) less than one year  

If your response to question number 4 is “(5) does not exist,” do not complete the remainder of the survey questions. You may wish to complete the written comment section on the last page of this survey. In addition to any other comments, please discuss the efforts in your district to implement planning and decision-making committees.

Click Here to go to comment section and complete the survey.

5. My role on the district planning and decision-making committee is:

(1) Superintendent (5) Teacher (regular classroom)
(2) Board Member (6) Teacher (special programs)
(3) District-level Staff (7) None of the above
(4) Principal  

6. My role on the district planning and decision-making committee is:

(1) Other Campus Professional (not listed in #5 above) (4) Community Representative
(2) Other Campus Nonprofessional (not listed in #5 above) (5) Business Representative
(3) Parent (6) None of the above

7. I have served on the district’s planning and decision-making committee for:

(1) less than one year (4) not currently serving
(2) one to three years (5) never served
(3) more than three years  

Our district planning and decision-making committee includes representation by the following groups:

8. Parents (1) yes (2) no (3) uncertain
9. Community Members (1) yes (2) no (3) uncertain
10. Business Representatives (1) yes (2) no (3) uncertain
11. Students (1) yes (2) no (3) uncertain
12. District-level Professional Staff (1) yes (2) no (3) uncertain
13. Elected Classroom Teachers (1) yes (2) no (3) uncertain

14. At least two-thirds of the elected members of the district-level planning and decision-making committee are classroom teachers.
(1) yes (2) no (3) uncertain
 
15. One-third (or fewer) of the elected members of the district and campus-level planning and decision-making committee are district and campus-level staff members.  
(1) yes (2) no (3) uncertain
 
16. Our board policy provides procedures for the selection of parents to the district-level planning and decision-making committee.
(1) yes (2) no (3) uncertain
 
17. Our board policy provides procedures for the selection of community members to the district-level planning and decision-making committee.
(1) yes (2) no (3) uncertain
 
18. Our board policy provides procedures for the selection of business representatives to the district-level planning and decision-making committee.
(1) yes (2) no (3) uncertain
 
19. Business/community members on the district-level planning and decision-making committee are reflective of the community’s diversity.
(1) yes (2) no (3) uncertain

20. Board policy regarding the election/selection of district-level committee members is adhered to:

(1) always (3) sometimes (5) Never
(2) almost always (4) almost never (6) uncertain

TRAINING FOR PLANNING AND DECISION-MAKING COMMITTEES (Items 21 32)

21. District planning and decision-making committee members in my district receive:

(1) extensive training (3) basic orientation (5) uncertain if training is provided
(2) some training (4) no training  

If you response to number 21 is “(4) no training,” skip items 22-32 regarding training and continue with item number 33.

Click here to go to number 33.

22. Training was last provided for committee members:

(1) during the 2001-2002 school year (3) more than two years ago
(2) during the 2006-2007 school year (4) uncertain when training was provided

23. Training was provided by:

(1) district employees (5) all of the above
(2) Education Service Center staff (6) none of the above
(3) private consultants (7) uncertain who provided the training
(4) two of the above  

24. Guidelines regarding state requirements were included in training for the planning and decision-making
committee.
(1) yes (2) no (3) uncertain

25. Guidelines regarding board policy were included in training for the planning and decision-making committee.
(1) yes (2) no (3) uncertain

26. Guidelines regarding locally approved administrative procedures were included in training for the planning and decision-making committee.
(1) yes (2) no (3) uncertain

Training included components on the following areas of responsibilities identified by state statute for involvement by district and campus-level planning and decision-making committees:

27. Establishing and reviewing the district’s educational plans, goals, and performance objectives
(1) yes (2) no (3) uncertain

28. Reviewing major classroom instructional programs
(1) yes (2) no (3) uncertain

29. Developing the district’s budget
(1) yes (2) no (3) uncertain

30. Reviewing/recommending staffing patterns
(1) yes (2) no (3) uncertain

31. Recommending district or campus-level staff development
(1) yes (2) no (3) uncertain

32. Reviewing/revising the district’s organizational structure
(1) yes (2) no (3) uncertain

ROLES AND RESPONSIBILITIES OF PLANNING AND DECISION-MAKING COMMITTEES INCLUDING COMMUNICATION WITH STAKEHOLDERS. (Items 33-59). “Stakeholders” refers to all persons affected by the planning and decision-making process, including employees of the district, students, parents, community patrons, and businesses in the area.

District administrative procedures clearly define the respective roles and responsibilities of the following positions in the areas required by state statute (planning, budgeting, curriculum, staffing patterns, staff development, and school organization).

33. Superintendent
(1) yes (2) no (3) uncertain

34. Central Office Staff
(1) yes (2) no (3) uncertain

35. Principals
(1) yes (2) no (3) uncertain

36. Teachers
(1) yes (2) no (3) uncertain

37. District-level Committee Members
(1) yes (2) no (3) uncertain

38. Campus-level Committee Members
(1) yes (2) no (3) uncertain

39. The district-level planning and decision-making committee is actively involved in establishing the administrative procedures that define roles and responsibilities pertaining to planning and decision making at the district and campus levels.
(1) yes (2) no (3) uncertain

40. Our board policy requires that all pertinent federal planning requirements be addressed through the district and campus-level planning process.
(1) yes (2) no (3) uncertain

41. Our board policy and procedures establish systematic communication measures to periodically obtain broad-based community, parent, and staff input.
(1) yes (2) no (3) uncertain

42. Our district planning and decision-making committee holds regularly scheduled meetings

(1) at least once a month (4) does not hold regular meetings
(2) at least once a quarter (5) does not meet
(3) only once a semester  

43. Information regarding district planning and decision-making meeting schedules and agendas is made available to all district stakeholders.
(1) yes (2) no (3) uncertain

44. Minutes from district planning and decision-making meetings are made available to all stakeholders.
(1) yes (2) no (3) uncertain

45. A process has been identified for voicing concerns of stakeholders regarding issues to be discussed by the planning and decision-making committee.
(1) yes (2) no (3) uncertain

Please indicate the level of your district committee’s involvement in the roles and responsibilities identified:

46. Establishing and reviewing the district’s improvement plan
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

47. Setting district goals and objectives
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

48. Evaluating district performance (annually)
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

49. Developing the district’s budget
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

50. Developing and revising curriculum
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

51. Monitoring student services (counseling, nursing, nutrition, etc.)
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

52. Monitoring instructional support services (library/media, technology, etc.)
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

53. Evaluating/modifying instruction for students served in special programs (Bilingual Education/English as a Second Language Program; Career and Technology Education; Dyslexia; Federal Title Programs; State Compensatory Education Programs; Gifted and Talented Education; and/or Special Education)
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

54. Evaluating/modifying facilities for students served in special programs
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

55. Reviewing/recommending staffing patterns
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

56. Recommending district-level staff development activities
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

57. Reviewing/revising the district’s organizational structure
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

58. Reviewing/revising the district’s student code of conduct
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

59. Keeping the community informed of the district’s performance and the district’s performance objectives
(1) high degree (2) adequate degree (3) limited degree (4) not at all (5) uncertain

EFFECTIVENESS OF THE DISTRICT’S PLANNING AND DECISION-MAKING PROCESS (Items 60-65)

60. The last evaluation of the effectiveness of our district’s planning and decision-making process was:

(1) during the 2003-2004 school year (4) uncertain
(2) during the 2005-2006 school year (5) no evaluation was conducted
(3) more than two years ago  

61. The process through which the evaluation was accomplished included:

(1) written comments (survey, suggestion form, etc.) (4) other
(2) oral comments (public forum, district meeting, board meeting, etc (5) uncertain
(3) a combination of the above (6) no evaluation was conducted

62. The evaluation results rated the effectiveness of my district’s planning and decision-making efforts as:

(1) highly effective (4) needing improvement
(2) effective (5) not effective
(3) not very effective (6) no evaluation was conducted

63. I would rate the effectiveness of my district’s planning and decision-making efforts as:

(1) highly effective (3) not very effective (5) not effective
(2) effective (4) needing improvement  

64. To what extent during the 2001-2002 school year did the district’s planning and decision-making committee make decisions that impacted student performance in the district or on campuses?

(1) to a great extent (4) not at all
(2) somewhat extensively (5) the committee made no decisions
(3) to a limited extent impacting student performance  

65. What percentage of the decisions made by the district’s planning and decision-making committee were implemented?

(1) 76 –100 percent (4) 25 percent
(2) 51 – 75 percent (5) no decisions were made by the committee
(3) 26 – 50 percent  

SUPPORT FOR THE DISTRICT PLANNING AND DECISION-MAKING PROCESS (Items 66 – 73)

66. To what degree is the board of trustees supportive of the planning and decision-making process?

(1) strongly supportive (4) not supportive
(2) supportive (5) takes actions to undermine the process
(3) somewhat supportive (6) uncertain

67. To what degree is the superintendent supportive of the planning and decision-making process?

(1) strongly supportive (4) not supportive
(2) supportive (5) takes action to undermine the process
(3) somewhat supportive (6) uncertain

68. To what degree is the central office staff supportive of the planning and decision-making process?

(1) strongly supportive (4) not supportive
(2) supportive (5) take action to undermine the process
(3) somewhat supportive (6) uncertain

69. To what degree are the district’s principals supportive of the planning and decision-making process?

(1) strongly supportive (4) not supportive
(2) supportive (5) take actions to undermine the process
(3) somewhat supportive (6) uncertain

70. To what degree are the district’s teachers supportive of the planning and decision-making process?

(1) strongly supportive (4) not supportive
(2) supportive (5) take actions to undermine the process
(3) somewhat supportive (6) uncertain

71. To what degree are the parents supportive of the planning and decisions-making process in your district?

(1) strongly supportive (4) not supportive
(2) supportive (5) take actions to undermine the process
(3) somewhat supportive (6) uncertain

72. To what degree are the community patrons supportive of the planning and decision-making process in your district?

(1) strongly supportive (4) not supportive
(2) supportive (5) take actions to undermine the process
(3) somewhat supportive (6) uncertain

73. To what degree are businesses supportive of the planning and decision-making process in your district?

(1) strongly supportive (4) not supportive
(2) supportive (5) take actions to undermine the process
(3) somewhat supportive (6) uncertain

Additional Comments: